Substitute Instructor. Even the very mention of the word can put one in an anxious, uncomfortable state. After all, it directly impacts your daily operations and disrupts your studio’s organizational flow.
How can you make the substitute process easier?
(1) Handle all substitutions through your main office. Do not let instructors individually manage their substitute assignments.
(2) Have a systemic, documented request system and communication infrastructure for absences.
(3) Encourage teachers to have curriculum notes and music playlists prepared for substitute instructors.
(4) Know your instructors’ areas of strengths/weaknesses, schedule availability, and preferred contact information (email, text, phone call, etc.).
(5) Have some additional substitutes on your list that are not part of your regular staff. Make sure they are familiar with your studio’s culture and expectations.
(6) Prepare the substitute with proper teaching materials and a class roster/attendance sheet.
Pre-Planned Absences offer the opportunity for more advanced planning, but you should try to apply the same approach to emergency/unexpected absences, too. Stay calm, procedural, and professional, and people will appreciate your systemic approach approach.